A corporate event during a Poznan trade fair has a different job from a regular team-building night. After a full day on the stand, you need to give clients, partners and your own team a place to talk away from the noise of the exhibition hall. A private cruise on the Warta is well suited to this: it has a fixed start and finish, a closed guest list and an experience that visitors from other cities and countries will still be talking about when they get home.
Below we describe how to plan an evening like this after a day at the Poznań International Fair (Międzynarodowe Targi Poznańskie, MTP): the context, the schedule, transfers, catering, branding and formalities.
Poznan Trade Fair – Why the Evening After MTP Is Worth Planning Early
The Poznań International Fair has been running since 1921. It is a trade fair and congress venue located in the city centre, on ul. Głogowska. The MTP Group organises both specialist trade fairs for professionals and events for the general public here, as well as congresses and conferences – its portfolio covers more than 100 event brands. From the fairgrounds you can walk to the railway station in a few minutes, and Poznań Ławica airport is about 6 km away.
Events draw visitors from all over the world – among other things, the MTP Group runs a Hosted Buyers programme, arranging business meetings between exhibitors and a selected group of trade partners. The exhibition grounds include more than a dozen air-conditioned pavilions, and congresses and conferences take place at the Poznań Congress Center.
For an exhibitor, this means one thing: your guests are in town, but their time is scheduled almost down to the hour. Your invitation to an evening event needs to go out before their diaries fill up with other meetings. You can check the dates and opening hours of specific fairs on the MTP Group website.
Why Choose a Boat for a Corporate Event After a Poznan Trade Fair
- A private space – for two hours the boat is reserved exclusively for your guests, so it is easier to have a quiet conversation with a key client than in a crowded restaurant.
- Predictable timing – the cruise lasts 2 hours, so guests with an early flight or another day at the fair know what time they will be back at the hotel.
- An attraction for international guests – Poznan seen from the Warta is a different city from the one on the hotel–hall–hotel route; we write about the views from the deck in our post on the Warta cruise route.
- Room for your brand – a personalised banner with your company name or logo looks great in the photo report and in your follow-up communications.
It is a format that combines dinner, networking and sightseeing in a single item on the programme – without moving guests between several venues. In practice, three variants work best:
An evening for clients and partners
A closed guest list, a welcome drink on the red carpet, catering and relaxed background music. A short address from the host, followed by time for conversation in smaller groups.
A team-building evening for your stand staff
A thank-you for the people who have spent several days working on the stand. More music, team-building games and a more relaxed format – it works brilliantly on the last evening of the fair.
A meeting with international guests
The cruise as a way of showing them the city: Ostrów Tumski (Cathedral Island), with Poland’s oldest cathedral, and the bridges over the Warta provide a natural conversation topic, and two hours will not disrupt a tight visit schedule.
Schedule for an Evening After a Day at the Fair in Poznan
| Stage | How long | What to watch out for |
|---|---|---|
| Closing the stand | end of the fair day | appoint someone to stay until the hall closes |
| Break at the hotel | 60–90 minutes | time to freshen up and change |
| Transfer | meet 30–45 minutes before departure | a single meeting point, e.g. outside the hotel |
| Cruise | 2 hours | welcome, a short address, catering, conversation |
| After the cruise | optional | dinner in the centre or back to the hotel |
The departure time is agreed individually – in the afternoon, at sunset or in the evening – so it is easy to fit it around the closing time of the halls. On board, plan no more than one short address, such as a thank-you to your clients or a preview of something new. Leave the rest of the time for conversation, because that is exactly what your guests came for.
Logistics: Transfers from MTP, Invitations and International Guests
The boarding point is agreed when you book. Once you know it, plan the transfer: for a large group, a hired coach or minibus from the hotel is most convenient; for a smaller one, taxis or the tram. Give your guests a single meeting time and the name of a contact person from your team.
- Invitations – with an RSVP and a reply-by date; send them to international guests in their own language or in English.
- Dress code – smart casual and comfortable shoes; after a day in the exhibition hall, nobody wants to spend more hours in stiff shoes.
- Dietary needs and drinks – collect dietary information together with the RSVPs and make sure there are soft drinks; some of your guests will be back on the stand the next day.
- Safety – during the welcome, remind everyone to follow the crew’s instructions on board and not to lean over the side.
You will find the organiser’s full to-do list in our boat party planning checklist.
BoatParty’s Offer for a Corporate Event in Poznan
We plan corporate events individually, and the price depends on the number of participants and the services you choose. Options include:
- hot, cold or barbecue catering, plus hostesses and bartenders;
- a professional sound system, club lighting, a welcome drink and a red-carpet entrance;
- a Partymaker (a dedicated event host), team-building games, a flair bartending show and live performances;
- a photo report, a souvenir HD film and a personalised banner with your company name.
As a point of reference, packages for groups of 30 or more cost from €16 (Basic), from €20 (Star) and from €31 (VIP) per person for a 2-hour cruise. We issue VAT invoices, and you can order a boat trip voucher valid for 6 months for clients or employees – it makes a great thank-you after a successful fair. You will find the details on the corporate event on a boat in Poznan page, and we explain what affects the final cost in our article how much does a boat party cost. We describe our other formats, including the offer for large groups, on the BoatParty Poznan page.
Frequently Asked Questions – a Corporate Event in Poznan After a Trade Fair
Do you issue VAT invoices?
Yes, we issue VAT invoices for companies.
How far in advance should we book a cruise during a trade fair?
The formal minimum is 5 working days before the event, but an evening for clients is worth booking before you send out the invitations. Book summer weekends in season well in advance – the earlier you book, the better the offer.
Can the boat be branded with our company logo?
Yes – a personalised banner with your company name or logo is one of the extras you can order when you book.
What if there are fewer than 30 guests?
For smaller groups we prepare an individual quote as part of our “Small groups” offer.
Where does the boat depart from?
The boarding point and route are agreed when you book, so that they fit the schedule of your day at the fair.
An Evening for Poznan Trade Fair Guests – Summary
The best evening after a trade fair is short, well organised and makes time for the conversations you cannot have at the stand. Two hours on the Warta, catering and a banner with your logo are enough for your guests to remember your company among the many exhibitors. Send us the date and the number of participants – we will prepare an initial offer.
Book your private boat party
A corporate event on a boat in Poznan: a cruise for your team, catering and a setting tailored to your company. Send us an enquiry and we will prepare an offer with a VAT invoice.
